Institutional Giving Operations Associate Manager

Title: Institutional Giving Operations Associate Manager
Department: Development
Status: Exempt
Reports To: VP of Institutional Partnerships
Positions Reporting to this Position: None
Location: Flexible (the employee may decide whether to work remotely and/or from an LCVEF office)
Travel Requirements: Up to 5%
Union Position: Yes
Job Classification Level: C
Salary Range (depending on experience): $67,010 – $81,529

General Description:

The League of Conservation Voters Education Fund believes our Earth is worth mobilizing for because everyone has a right to clean air, water, and a safe, healthy community. LCV Education Fund (LCVEF) works to turn environmental values into national, state and local priorities. LCVEF’s work to protect and advocate for the environment is rooted in our commitment to racial, social and environmental justice.

LCVEF is hiring an Institutional Giving Operations Associate Manager who will lead, manage and innovate the institutional giving operations. The Institutional Giving team, which is within the Development department, is focused on engagement with foundations and other institutional funders. Responsibilities include ensuring effective grant management working with the Finance and Legal teams, supporting preparation of grant proposals and reports, overseeing Institutional Giving data management, and facilitating the Institutional Giving team’s stewardship and engagement of institutional funders and prospects.

Responsibilities:

  • Maintain the Institutional Giving team’s records in the Salesforce donor database, including data entry and running reports on the team’s goals/performance and other information.
  • Maintain the team’s shared drive for document management and organization, including all grant agreements, submitted proposals and reports.
  • Oversee Institutional Giving operations processes, workflows, and systems to ensure efficiency and accuracy across the team, including updating or developing new systems, as needed.
  • Help contribute to and track the team’s racial justice and equity work and help ensure an inclusive organizational culture.
  • Update the team’s language library to organize template proposals and reports, and relevant program language to ensure content is up-to-date, easily accessible and reflects our commitment to racial justice and equity.
  • Run the incoming grant review process, including serving as team liaison with the financial, legal, and executive teams to get approval and signature for grants, as necessary.
  • Manage the team’s shared worklog to ensure that all funder deliverables (LOIs, proposals, reports, etc.) and other tasks are completed and submitted in a timely and professional manner.
  • Support the team in grant submission and reporting including navigating grant submission portals, formatting and uploading materials in accordance to the guidelines of a variety of funders.
  • Maintain the Institutional Giving team’s standard proposal supplemental materials.
  • Provide administrative support for internal coordination meetings with program staff and other departments, including scheduling and preparation of materials.
  • Coordinate with the Financial & Budget Analyst and the Director of Grants Management to acquire necessary financial documents for proposals and reports.
  • Coordinate and track the stewardship and cultivation activities of the institutional giving team to ensure that existing funders and priority prospects receive frequent high-quality opportunities to engage with and learn more about LCVEF and LCV programs. This includes communications such as thank you letters, acknowledgment letters, impact reports, and invitations to in-person and virtual events.
  • Maintain an annual engagement calendar, manage the production of funder materials in coordination with the Development marketing team, and collaborate with the events team on funder engagement through events.
  • Collect data and statistics that will support the Institutional Giving team with grant proposals and reports.
  • Maintain accurate and up-to-date grant information and contact information in Salesforce, and develop database-driven reporting systems.
  • Prepare regular fundraising progress reports for the team and executive leadership.
  • Support the team with other day-to-day development activities as needed.
  • Travel up to 5% of the time for staff retreats, conferences, and professional development opportunities, as needed.

Qualifications:

  • Work Experience: Required – Minimum of 3 years of administrative or project management experience. Experience working with a CRM database. Preferred – Experience working with the Salesforce database. Experience reviewing grant agreements in order to determine restrictions on the use of funds.
  • Skills: Excellent organization and project management skills. Excellent follow-through and attention to detail, with the ability to track and maintain multiple critical priorities and take ownership of routine tasks. Excellent written and oral communication skills and a strong orientation toward collaboration and teamwork. Effective at managing up and sideways across departments. Works well in a fast-paced environment and is able to multitask without sacrificing the quality of the work. Reliable, consistent, detail-oriented and self-motivated. Adept at maintaining systems for easy access to information and data. Proficiency with Microsoft Office Suite. Proficiency with Google Suite (Drive, Sheets, Docs). Database management skills.
  • Cultural Competence: Shares our commitment to increasing racial diversity in our movement and organization, integrating justice and equity into the work we do and ensuring an inclusive organizational culture. Demonstrated awareness of one’s own cultural identity, views about difference, and the ability to learn and build on varying cultural and community norms. Commitment to equity and inclusion as organizational practice and culture. Understands how environmental issues intersect with racism, economic and social inequality in the U.S. and has a passion for working to dismantle these systems.
  • Working Conditions: This job operates in a professional office environment, and routinely uses standard office equipment such as computers, phones, photocopiers, and audiovisual systems. This position is largely sedentary, often standing or sitting for prolonged periods. Applicants need to be located in and legally authorized to work in the United States. LCVEF requires all employees working from our offices or participating in in-person meetings or events to be fully up-to-date on their COVID-19 vaccinations, subject to reasonable accommodation as required by law.

LCVEF offers a comprehensive and competitive benefits package that includes vacation, sick and parental leave, personal days, paid holidays, health insurance (two plan options for staff to choose from), dental and vision insurance, life and disability insurance (short- and long-term), Flexible Spending Account, 401(k) retirement plan with company matching contribution, commuter benefits program, sabbatical, and student loan assistance.

To Apply: Send cover letter and resume to hr@lcvef.org with “Institutional Giving Operations Associate Manager” in the subject line by January 18, 2024. No phone calls, please.

LCVEF is an Equal Opportunity Employer committed to a racially just, equitable and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information, or any other protected status. LCVEF is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact hr@lcvef.org.